Rules and Regulations

Rules and Regulations


  • Membership is open to all the staff and the students of Thiru A. Govindasamy Govt. Arts College.
  • Members are responsible for all the books borrowed on their cards.
  • All final year student members should get “No Dues Certificate” (NOC) from the General Library.
  • Similarly, the staff members who intend to leave the College should settle all the dues and obtain a “No Dues Certificate” (NOC) from the General Library.

Membership Category

CategoryNo. Books IssuedDuration
Teaching Staff630 days
Non-Teaching Staff Student Members (Under Graduate
Post Graduate
Research Scholars)


15 days


  • Books other than reference books will be issued to student members for a period of 15 days only. For teachers, the loan period is 30 days.
  • One book will be issued at a time per member.
  • Reference Books, Encyclopaedias, Hand Books, Dictionaries, Periodicals, will not be issued and THEY ARE ONLY FOR REFERENCE.
  • Two renewals will be permitted if there are no reservations against these books. For renewal, books have to be presented physically at the library counter.
  • Members, before leaving the counter must satisfy themselves as to whether the books, which they intend to borrow, are in good condition and any damage/marking should be immediately reported to the Librarian failing which the member to whom the book was issued will be held responsible.
  • Books that are in special demand shall be converted into reference and will not be issued to the members.
  • Absence will not be accepted as an excuse for the delay in the return of books


  • Members are advised to return/renew the books on or before due date marked on the book
  • A borrowed book should be returned on the due date, failing which a penalty of Rs.1/- will be collected as overdue charge per day
  • Undue delay in returning the books will result in the cancellation of membership


  • Loss of books, if any, should be reported to the library immediately and it should be replaced with a new copy along with a levy of overdue charges if any.
  • In case the borrower is unable to replace the books that are lost, he will be levied a penalty three times the cost of the book plus overdue charges, if any.


  • Personal books, files and other articles (except a small notebook or loose sheets of papers) are not allowed inside the library.
  • Silence should be observed strictly inside the library
  • Using of Cell Phones inside the library is prohibited
  • A member shall be responsible for any damage done by him/her to the books or other Library properties. He/she will be required to replace the book or other damaged property.
  • Misbehaviour in the library will lead to cancellation of membership and also lead to serious disciplinary action by the Principal.
  • Any marking or writing inside the books by the members is strictly prohibited. If any damage/marking is found, the member should replace the book.
  • Not withstanding anything contained in these rules, the decision of the Principal of this college in all matters shall be final and binding.
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